Most tasks can be completed at month end for individuals and small businesses. Software like QuickBooks is generally utilized to track items but you can also use a simple excel spreadsheet. The object is to allocate the items into respective “accounts” and keep the numbers available and up to date. Producing the following financial statements helps outside people evaluate your situation, but also enables the insiders of the organization (or household) to make the best decisions. Additionally, a budget should be prepared for both one’s personal home life and business or work life.
The Profit and Loss statement is used to show a snapshot of the business’ gross income and net income at any given date. It also shows the amount of funds allocated to every account which can help one to evaluate what the true necessary costs are or what they should be going forward.
The Balance Sheet shows the the snapshot of the owners Assets, Liabilities and Owners Equity at any given date.
Ex: Telephone expense is paid through the bank and is on the statement. Allocate the telephone paid to “Telephone Expense” so there is a running calculation for month end and for the whole year (or any given date).
Daily Tasks/Weekly Tasks
- Enter business transactions into the general ledger to create a permanent financial history of your business.
- Invoice your customers.
- Make cash deposits.
- Run Daily/weekly Cash Flow.
- Process accounts payable and receivable.
- Back up data.
End of month
- Reconcile the bank statement to ensure every transaction is accounted for and it allocated to the proper account.
- Financial Statements: Once the reconciliation is complete then you can print the Profit and loss statement, the balance sheet, and the statement of cash flows.
- Review: this helps ensure that there are no data entry errors and also aids in business planning for the future.
1. Think Taxes: Payroll, Income, real estate and property tax
Additional Income Tax Effects
If you’re a sole proprietor (SCH C) or independent contractor (SCH C) or the sole member of an S Corp (1120S) you will use the Profit and Loss Statement to list your income and expenses on one of those forms. That will give you your taxable income and/or self-employment tax.
May: Form 941, form 4070
June: Form 4070, Form 1040-ES
July: Form 4070, form 941
August: Form 941, form 4070
September: Form 4070, form 1040-ES
October: Form 941
November: Form 941 , form 4070
December: Form W-4, form 4070